Live Transcription for Zoom and Teams Meetings

Live transcription is a service which uses ASR (Automatic Speech Recognition) technology to present real-time machine-generated captions within meetings. After turning these options on all spoken content in a meeting will have an accompanying text version. In Zoom this will be available as captions as well as a transcript sidebar including identification of each speaker. Live transcription is available to Whiting School of Engineering faculty, staff, and students in both Zoom and Teams meetings.

Note: Automated transcription services should be considered a helpful addition to a meeting and are not a substitute for human transcription as they are often in the 70-80% accuracy range. Please contact your school/program’s disability services office if you have an accommodation need.

Zoom Live Transcription:

  1. In your meeting, you will see a Live Transcript option in the main control bar, click Live Transcript and then click Enable Auto-Transcription, the options above this are only used for providing human captions and may be ignored.
    zoom controlbar showing live transcription option
  2. That's it! Enjoy high-quality live transcription in your Zoom meeting.
    example of live transcript display in zoom

To enable live transcription in a meeting hosted from an instructional studio, see our article Live Transcription with Zoom Rooms.

Teams Live Transcription:

  1. Start a meeting and go to your meeting controls and select More options.   teams meeting controls
  2. In the More options menu, select Turn on live captions.
    teams menu to enable transcript
  3. That's it! Enjoy high-quality live transcriptions in your Teams meeting.
    example of live transcript display in teamsPlease note that Teams does not save captions. 

Best Practices

To make sure your live transcript is as accurate as possible follow the suggested tips below.

  • Conducted your meetings in a location free from background noise. 
  • Speak clearly into your microphone. 
  • Make sure you are using the highest-quality equipment available to you.