Live Transcription for Zoom and Teams Meetings

Live transcription is a service which uses ASR (Automatic Speech Recognition) technology to present real-time machine-generated captions within meetings. After turning these options on all spoken content in a meeting will have an accompanying text version. In Zoom this will be available as captions as well as a transcript sidebar including identification of each speaker. Live transcription is available to Whiting School of Engineering faculty, staff, and students in both Zoom and Teams meetings.

Note: Automated transcription services should be considered a helpful addition to a meeting and are not a substitute for human transcription as they are often in the 70-80% accuracy range. Please contact your school/program’s disability services office if you have an accommodation need.

Zoom Live Transcription:

  1. Log in to wse.zoom.us and click on Settings.
     Screen_Shot_2020-11-23_at_1.25.49_PM.png
  2. Under your advanced meeting settings, toggle on the Closed captioning feature and check the box below it to Enable live transcription.
    Screen_Shot_2020-11-23_at_1.01.55_PM.png
  3. In your meeting, you will now see a Live Transcript option. Click Enable Auto-Transcription.
    Screen_Shot_2020-11-23_at_1.05.08_PM.png
  4. That's it! Enjoy high-quality live transcription in your Zoom meeting.
    zoom-live-transcription.png

To enable live transcription in a meeting hosted from an instructional studio, see our article Live Transcription with Zoom Rooms.

Teams Live Transcription:

  1. Start a meeting and go to your meeting controls and select More options.   Screen_Shot_2020-11-25_at_11.03.24_AM.png
  2. In the More options menu, select Turn on live captions.
    Screen_Shot_2020-11-25_at_11.03.32_AM.png
  3. That's it! Enjoy high-quality live transcriptions in your Teams meeting.
    Teams_live_caption.pngPlease note that Teams does not save captions. 

Best Practices

To make sure your live transcript is as accurate as possible follow the suggested tips below.

  • Conducted your meetings in a location free from background noise. 
  • Speak clearly into your microphone. 
  • Make sure you are using the highest-quality equipment available to you.