Requesting and Editing Audio Transcripts of Recordings

EP provides faculty members several tools to record lectures and produce transcripts of those recordings for students. Captioning lectures is an inclusive measure for presenting course content to students.

Note: Unedited machine-generated captions should not be used in courses with an identified accommodation need. In these cases please work with Disability Services and the Help Desk to process Professional/Human captions to ensure the highest degree of accuracy.

Captioning for Course Videos in Panopto

Videos uploaded to your course's Panopto folder will have ASR captions generated once the video finishes uploading and processing.

If you upload videos to "My Folder" instead you will need to enable ASR caption generation before uploading. You should only need to do this once:

  1. Opening the folder settings by clicking the gear/settings icon
  2. Navigating to the settings tab and selecting "Automatic Machine Captions" under the Captions section

Editing Captions in Panopto

To edit captions for a Panopto video, we'll be using the Panopto video editor. First, locate the video you wish to edit the captions on in the Panopto Video tab of your Canvas course, then follow the steps below:

  1. Open the video editor by clicking the Edit button while hovering over the video thumbnail
  2. In the editing page which opens, click the Captions tab (1 in image below)
  3. Click on the line you wish to edit and make your corrections as you wish for them to be displayed (2 in image)
  4. Click on the next line (3 in the image), which will temporarily save your edits to the last line, and either continue editing or if you are finished with editing the captions, click the Apply button (4 in the image) to save your changes to the captions and display them for students. If you wish to discard any changes you have made, click Revert (4 in the image) instead.

If there are repeated errors (such as replacing one word with another consistently) there is also a find and replace tool you can use. For more information about this and caption editing generally, please see this Panopto support document: How to Edit or Delete Captions

Setting up Audio Transcripts in Zoom

If you are using Zoom to provide recordings of your lectures, you need to first enable audio transcripts for the Zoom meeting recording.

To verify that audio transcripts are enabled in your Zoom settings:

  1. Log into the WSE Zoom portal.
  2. Navigate to your Settings panel, and then to the Recordings options. Near the bottom of the page, verify that the Audio transcript checkbox is enabled. If unchecked, enable this option and click Save to confirm the change. 

Live machine-generated transcriptions are also available in Zoom meetings. For more information, see our Live Transcription for Meetings article.

Editing Transcripts of Zoom Recordings

Ensure that your lecture has been recorded to the cloud. More information about recording to the could can be found in our Zoom Cloud Recordings article.

Edit Zoom Transcripts in the Browser

  1. Navigate to your recording from the email link generated by Zoom or by logging into the WSE Zoom portal in a web browser and going to the My Recordings page. Screen_Shot_2020-12-10_at_1.50.51_PM.png
  2. Select the name of the recording that is associated with a transcript you wish to edit.
  3. Select the Audio only m4a file (the transcript displays on the right-hand side of the screen).Audio_Only_File-02.png
  4. To start editing, utilize the Audio Transcript panel on the right. Audio_Transcript-01.png
  5. Hover over the phrase you wish to edit and select the pencil icon (Screen_Shot_2020-12-09_at_10.45.08_AM.png) that appears beside the text.
  6. Make any required changes to the text. When finished making changes, click the blue check mark button (Screen_Shot_2020-12-09_at_10.47.11_AM.png) to save your changes.
  7. The updated version of the text is displayed when you play the audio or video file.

Need further assistance?

Contact our team by emailing

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